How to Conduct a Successful Remote Board Meeting
Remote board meetings are virtual versions of face-to-face meetings, where you are able to meet other attendees via an easy-to use, secure online platform. Your team can attend the meeting without having to travel and spend money on travel expenses.
The first step in arranging a successful remote board meeting is selecting the best video conference software that’s secure, accessible and packed with useful tools. Once you’ve selected the best one, make sure you do a test run before the meeting to ensure all participants are familiar with it and are able to get started quickly.
You should also read the rules and regulations in your state regarding remote meetings. There may be legal requirements that you’ll need to consider So, make sure to check with your board’s administrator or attorney to ensure you’re in compliance prior to scheduling a remote conference.
Another piece of etiquette during virtual meetings worth implementing is to turn off your microphone when you’re not talking to allow other participants to be able to see the conversation clearly. This also helps to keep the meeting on schedule by avoiding unnecessary interruptions which can cause frustration for everyone involved.
Last tip: Prior to you start, set clear goals and time limits. This way, you can keep the meeting on time and be sure to complete all items on your agenda. This will keep the remote board members involved and focused throughout the meeting.